Scheduling Office
About the Scheduling Office
The Academic Scheduling Unit produces the Web Class Schedule for regular university in the fall, spring and summer semesters.
Button: Web Class Schedule
URL: Academic Resources > Scheduling Office (child page) > Class Schedule (grandchild page)
The following tasks are part of the production and maintenance process for the Class Schedule:
- Preparation of the University Academic Calendar for approval by the Academic Senate and the President.
- Construction and publication of each semester’s Class Schedule in a web-based format. After the Class Schedule is published, Academic Scheduling personnel continue to oversee changes to the Campus Solutions through a continual series of audits.
- Downloading and archiving of class demand, enrollment, FTES and wait list data to where users can produce ad hoc reports tailored to their specific needs.
- Class Schedule data is used to produce the Academic Planning Data Base (APDB) based on the Chancellor’s Office reporting requirements and data definitions. The APDB is submitted to the Chancellor’s Office each semester and is based on census data. The major variables included in the APDB are FTES, FTEF, FTES / FTEF, faculty workload measured in weighted teaching units (WTUs) and average class size. The University Office of Planning and Budget uses information collected in the APDB to produce a portion of their standard time-series report.
Important Calendars
The Academic Scheduling unit produces various calendars that are used to assist the campus community in planning and scheduling. This unit produces the Academic Calendar, the University Calendar, the Final Examination Calendar and the Class Schedule Production Calendar. Calendars appearing here have met all appropriate approval levels.
Academic calendars for upcoming semesters
- Academic Calendar Fall 2028 - Spring 2029 (PDF)
- Academic Calendar Fall 2027 - Spring 2028 (PDF)
- Academic Calendar Summer 2027 (PDF)
- Academic Calendar Fall 2026 - Spring 2027 (PDF)
- Academic Calendar Summer 2026 (PDF)
Past calendars
Academic planning database (APDB)
We have tools to assist you in reconciling faculty appointment and workload data for APDG reporting purposes.
APDB Manual and Queries
APDB Reference Sheets
Request space
After the class schedule is published for the term, please submit all requests for central lab spaces through the 25Live website.
Once you have submitted the form, Cristian Alvarado from Academic Technology will review your request. You’ll receive a notification once the request has been processed.
If your request is approved, please follow up with Academic Technology at at@sfsu.edu for an access code to the room. Please also send AR a change form indicating the approved space along with the class details. AR will then enter the space information in CS.
Please note that the change form is only required for classes and not for one-time events.
This form is only for users who are listed as event points of contact between the colleges and AR. If you are not your college’s event point of contact with AR, please reach out to your contact with your request. This form should NOT be used for requesting room changes for regularly scheduled classes.
25Live works best with Google Chrome, so switch to that browser if possible. Microsoft Edge also works, but Firefox is known to have issues with this form.
Instructions:
- Click the "Login" button and log in with your SFSU single sign-on (SSO).
- Click on any of the open spaces on the schedule that appears to open the form.
- Following the instructions to fill the form. Fill in the “Additional Event Information” fields that are relevant to your event (for example, whether your event includes guests from outside of SFSU is important).
- Once you are done, hit “Save” to submit your request.
IMPORTANT NOTE: The slot in the schedule you click on to open the form only affects the start time (which you can change in the form itself). It does not determine which space your event will be scheduled in.