Policies

Understanding Conference and Event Services policies and guidelines is an important part of planning an event, attending a summer conference, or arranging a stay in campus guest suites. These policies help establish expectations, outline requirements, and ensure the responsible use of university spaces and services. 

Alcohol Policy for Events

All sponsored and non-sponsored events that will be serving alcohol must adhere to the Alcohol Policy, the Business and Professional Code, Sections 25658 through 25665, and University Regulations.

Age Requirement

All persons served alcohol must be at least 21 years of age.

Time Limit

The serving of alcohol shall not exceed three (3) hours.

Location

Consumption and service of alcohol must be in the facility designated for the event.

Additional Requirements

Safety

Any individual obviously intoxicated shall not be furnished, served or given an alcoholic beverage.

 

If danger or potential danger to persons or property is imminent, the event may be cancelled by an appropriate University official and the University Police Department, at their sole discretion.

Liability and Insurance

The host and/or sponsor shall be responsible for compliance of all applicable laws, regulations and University policies regarding the serving and consumption of beer and wine.

 

If a vendor will be serving alcohol, proof of vendor’s liquor liability insurance must be provided with the Alcohol Clearance Request form. If the event host will be serving, special event insurance may be required by Enterprise Risk Management.

Sale of Alcohol

If alcohol is sold directly or indirectly—for example, through entrance tickets, drink tickets, or any other exchange of money or goods for drinks—a temporary alcohol beverage license application must be signed by the Chief of University Police. The application must then be submitted to the Department of Alcohol Beverage Control for approval. ABC application information can be found at: abc.ca.gov/licensing/license-forms.

Summer Conference Policies

  • Alcoholic beverages may not be consumed in public areas (any area outside of overnight accommodation).
  • Adult conference guests who are in possession of alcohol are not permitted to host individuals under the age of 21 in their units.
  • Kegs and other similar over-sized “common source” containers are prohibited in and around the Residential Community. Possession of keg or cache of alcohol deemed “common source” may result in guest being removed from the residential community.

In concert with all California State University campuses, San Francisco State University is a 100% smoke and tobacco free campus.  For more information please view Executive Order 1108, Policy on System wide Smoke and Tobacco Free Campus Environment. This supersedes Executive Order 599 and previous campus policies related to smoking and tobacco.

“Smoke and Tobacco Free” includes inhaling exhaling, burning, or carrying any lighted or heated:

  • Cigar, cigarette, cigarillo or pipe
  • Electronic cigarette (e.g. vapes)
  • Hookah
  • Other tobacco products (e.g. chewing tobacco/snuff)
  • Plant products (e.g. marijuana)
  • Synthetic products (e.g. synthetic marijuana)
  • Any component, part, or accessory of a tobacco product
  • The University does not assume responsibility for personal property of conference guests. 
  • Personal items left after the group’s departure will be held by Conference & Event Services for up to five (5) calendar days. 
  • Personal items that are lost or stolen should be reported to the University Police Department non-emergency line at (415) 338-7200.

Conference groups will be responsible for the supervision of their participants at all times and must provide live-in supervision for all minors associated with the group. The ratio of adults to minor participants follows the American Camp Association ratios:

  • 5 years or younger | 1:5 for overnight camps, and 1:6 for day camps
  • 6-8 years | 1:6 for overnight camps, and 1:8 for day camps
  • 9-14 years | 1:8 for overnight camps, and 1:10 for day camps
  • 15-17 years | 1:10 for overnight campus and 1:12 for day camps

Guest Suite Policies

A 48-hour cancellation notice in writing (via email) is required.  If a reservation is cancelled less than 48 hours prior to the day of arrival, a one-night stay of $142 will be charged.

In the event that CSU considers it necessary or prudent to cancel this rental agreement due to circumstances related to a pandemic, CSU may do so and be relieved of any further financial obligation, risk, or other liability by providing 72 hours prior written notice of cancellation to guest.

Reservations in the guest suite program can be made for up to 6 months. Faculty, staff and/or administrators who desire lengthier accommodations should contact the Employee & Family Housing for inquiries and assistance. 

Please Note: Guests that have occupied their unit for 6 months may not check out of their accommodations and check into another guest suite apartment to extend their duration within the program.

  • The University does not assume responsibility for personal property of guests or visitors. 
  • Personal items left after the guest’s departure will be held by Conference & Event Services for up to five calendar days. If guests are unable to pick up their personal items, guests will have to provide a prepaid shipping label for the items to be returned.
  • Personal items that are lost or stolen should be reported to University Police Department non-emergency line at (415) 338-7200.