Email Signatures

Use these email signature guidelines to present a more unified, professional appearance for official University communications. These are recommended for all faculty and staff.

Create your own SFSU Email Signature

Download the SFSU Email Signature Template
Copy all information from options 1, 2 or 3 (artwork and contact information) to your clipboard.
Paste signature into your Outlook signature settings
Update your personal contact details before saving to your outlook signature.

Do's and Dont's

Do keep it simple. Include only essential information in three to eight lines.
Do use Arial, sized 10-12 points.
You can include simple URLS (without “http://www”).
Social media links in plain text (without icons) are optional.
If you’d like, do include your preferred pronouns and name pronunciation.
Don’t include alternate logos or graphics.
Don’t include digital contact cards; they increase file size and appear as attachments.
Don’t include tag lines or quotes; they may be perceived as university-wide statements.
Don’t include a street address unless you frequently host visitors.

Minimal Signature

John Smith
Assistant Director of Email Guidelines
Strategic Marketing and Communications

Signature with Multiple Phone Numbers and Links

Jane Doe
Pronouns: she/her/hers
Assistant Director of Email Guidelines
Strategic Marketing & Communications
janedoe@sfsu.edu | sfsu.edu/marcomm
415-338-1665 (office)
123-456-7891 (mobile)

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Signature with Mailing Address

Jane Doe
Pronouns: she/her/hers
Assistant Director of Email Guidelines
Strategic Marketing & Communications
San Francisco State University
1600 Holloway Ave., ADM 156
San Francisco, CA 94132
janedoe@sfsu.edu | sfsu.edu/marcomm
415-338-1665 (office)
123-456-7891 (mobile)