AI For Staff
As employees of SFSU, working with AI offers an exciting opportunity to enhance administrative efficiency and educational outcomes. With access to advanced tools like Copilot, we can streamline our workflows, automate routine tasks, and gain valuable insights into data. But it also carries risks for which users must be aware as they seek to integrate AI into their work.
By familiarizing ourselves with these tools and engaging in campus training and resources, we can contribute to SF State's mission of fostering innovation and excellence.
Working with AI
Employee Guidelines
View the Generative AI Guidelines for SFSU Employees via the link above.
In addition to the guidelines, output from generative artificial intelligence used in public-facing communications should also adhere to SFSU branding and editorial guidelines.
The Chancellor's Office and SFSU are currently drafting generative AI guidelines. More information on AI at the CSU level is available via the CSU ai hub: genai.csu.edu
Copyright
Copilot uses Microsoft's Azure OpenAI service. OpenAI also provides DALL-E image services to Copilot and confirms that the user owns the rights to reprint, sell, and merchandise the output.
Microsoft commits to protecting its users from third-party IP lawsuits stemming from AI training.
AI Tools
Large Language Models (LLM's)/Chatbots:
AI included within other university-supported tools:
Adobe Firefly
Adobe Express
Dall-E via Copilot Web
Stable Diffusion via Copilot Web
Zoom AI features
Free-to-use AI Tools:
Free CoPilot (outside of SF State licensed and secure 365 version above)
Google Gemini
ChatGPT (prompt-based text generator)
Bing (prompt-based text generator and search results)
Grammarly (AI writing assist)
Canva (AI add-on to image creation and editing)
Note: Results may vary. Any information shared with free AI tools is not confidential, and sharing SFSU PII or other confidential data could result in a data security failure.
Acquiring AI
Purchasing AI tools for campus follows the same process as other technology acquisitions. Please use BuyIT to request a technology purchase.
Using AI for work
University staff can leverage AI in various ways to enhance their productivity and efficiency at work. Here are some key uses:
Content Creation: AI tools can help generate reports, presentations, and other documents quickly. It can also assist in drafting emails and other communications.
Data Analysis: Staff can use campus AI tools to analyze and compare data, create visualizations and generate insights from large datasets.
Research Assistance: AI tools can help summarize reports, find relevant research articles and even assist in writing reviews.
Learning and Development: AI can provide tutorials, answer questions about new software or tools and help staff learn new skills.
Meeting Preparation: AI tools can help prepare for meetings by summarizing previous discussions, organizing agendas and highlighting key points.
Meeting Notes: AI tools, like Zoom AI Companion, can record and summarize meeting discussions and provide meeting minutes to share.
Training
SFSU trainings on AI are available via the AI Literacy Education Program.
Systemwide Generative AI Resources
The CSU offers free training and a credential for generative AI: https://genai.calstate.edu/online-courses.