Faculty and Staff Forms and Guides
We’ve organized key information into clear, easy-to-navigate topics so staff and faculty can quickly access the resources needed to support students and manage academic processes. Each guide offers step-by-step instructions, practical tips and key deadlines to help ensure accuracy, efficiency, and alignment with university policies.
Whether you’re handling administrative tasks, advising students, or navigating system workflows, these resources are designed to support your day-to-day responsibilities. If you’re unsure where to begin, explore the sections below or return to these guides as questions arise. The Registrar’s Office is here to support staff and faculty in making informed decisions and maintaining effective academic operations.
Please see our Guides for Students page for help navigating or using Gateway, the Student Center, and other student-centric processes.
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Registrar
The Registrar’s Office supports you throughout your academic journey by managing student records, registration, transcripts, academic calendars, enrollment verification, diplomas and graduation services. We’re here to help keep your official academic information accurate and up to date.
Faculty and staff solutions
Campus Solutions houses records for all faculty and staff data transactions including Accessing class schedules, viewing rosters and prerequisites, adding and dropping students from classes, generating permission numbers, entering grades and reviewing student academic information.
Faculty Center
An overview of the Faculty Center including logging in, navigation, accessing class schedules, updating contact information and more.
Rosters and Prerequisites
Information on viewing prerequisite details and using the class roster and information on enrollment data provided for each class.
Permission Numbers
Information on viewing permission number details and information classes.
Add or Drop Students
Instructions on adding and dropping students from classes.
Grades and Exceptions
Details on entering grades, assigning incomplete grades, community service learning (CSL) hours, assessment scores and changing previous term grades.
Advisor Center
An overview of the Advisor Center including viewing detailed student information such as unofficial transcripts, academic degree progress reports and more.
Administrative Actions
Instructions on generating permission numbers, processing withdrawals, and running reports.
Resources for faculty and staff
Explore step-by-step guides for a range of registrar topics.
ITS: Password and ID Services
Your SFSU Password and ID keep your personal information private. Learn how to create or reset yours.
Gator eDegree
This site is a repository to share updates about our adoption of the DPR and paperless process for applications to graduate for Spring 2021.
How To: Process PRA and Subpoenas
This page goes over recent changes and how to submit PRA or subpoena documents to San Francisco State University.
How To: Approve Majors and Minors
Faculty and Staff Guide to navigating and processing online Change of Major and Minor requests, and how to locate student academic plan history.
How To: Process Online Withdrawals (Faculty)
Please review Academic Policy on withdrawal from Courses. Withdrawing occurs when students remove themselves from classes AFTER the drop deadline.
How To: Process Online Withdrawals (Dept Chairs)
When a withdrawal request is approved by the instructor for one of your department classes, you will receive an email alerting you that the request is ready for review.
Requesting Campus Solutions (CS) Access
Visit the ITS Knowledgebase guide to learn how to request access to the Campus Solutions (CS) PeopleSoft system.