Forms and Policies
These forms support the full student lifecycle, from initial enrollment through ongoing record management. They provide a consistent way to capture essential information, manage academic activity and maintain accurate, up-to-date student records.
This collection also ensures compliance with privacy requirements while streamlining how information is shared and requested. Together, these forms create a reliable framework for handling student data efficiently, securely and with clarity.
Grade and enrollment forms Bio/Demo forms Ferpa Forms Records Request Forms Student Privacy Rights Preferred Name Policy Your Right to Know
Grade and enrollment forms
Forms used to request exceptions, changes, or special approvals related to enrollment, grading, academic standing and degree requirements.
Waiver of College Regulations Petition: Used for Add, Audit, Cr/NoCr
The form changes Grading Options after the deadline (Add, Audit, Credit/No Credit).
Authorization to Amend Major/Minor Courses
Used for corrections on Baccalaureate Degrees
Baccalaureate Degree Completion Plan
The form is used for Special Consideration Petitions; please consult with Undergraduate Advising for more information.
Change of Grade and Make-up Incomplete
To access the form, download it to use the fillable fields. You can open the PDF in your browser or use your native PDF reader to fill out the fields. If the fields are not displaying, you can download Adobe Reader, or print the PDF, complete it by hand, and then re-upload the finished copy.
Exceed 13 units for Students on Academic Notice (formerly Academic Probation)
Undergraduate students with Academic Notice (formerly Academic Probation) or Subject to Disqualification standing may enroll in a maximum of 13 units each semester. All requests to exceed the maximum of 13 units must be approved by an advisor in the Undergraduate Advising Center.
Course Time Conflict Override Petition
Conflicts of more than 15 minutes will not be approved.
To access the form, download it to use the fillable fields. You can open the PDF in your browser or use your native PDF reader to fill out the fields. If the fields are not displaying, you can download Adobe Reader or print the PDF, complete it by hand and then re-upload the finished copy.
Application for Planned Educational Leave
Continuing students may apply for a Planned Educational Leave of Absence in order to pursue activities directly related to their educational program. Please note that this requests to take a Planned Educational Leave of Absence for reasons of health, financial, or other personal reasons, or matriculation at another institution, are not recognizable for this purpose.
An Application for Planned Educational Leave is not needed unless absent for two consecutive semesters, excluding summer.
Continuing students can be absent one fall or spring semester during a specific academic year and maintain their status as a continuing student, with no need to apply for readmission
Special Enrollment Programs
Open to both undergraduate and graduate students, these programs support a more connected, customizable academic experience and help students stay on pace for graduation while taking advantage of Metro-linked opportunities.
Bio/Demo Forms
Forms used to update and maintain core personal and identifying information to ensure student records remain accurate and consistent.
Name Change
If any issues with the DocuSign form, then you can use the PDF form.
FERPA forms
Forms used to manage student consent and control access to educational records, ensuring privacy while allowing authorized information sharing when needed.
Records Release Authorization
This form must be completed by the student or applicant to allow a third party (example: parent, guardian, or employer) to request their academic records.
For more expedient verification options please visit the Registrar's Verification page.
For financial aid verification requests please visit their home page.
Records request forms
Forms used to request, verify, and obtain official academic documents, including transcripts, evaluations and certified records, for academic or professional purposes.
Course Description Request
SFSU's Bulletin contains course descriptions going as far back as 1994; if your description is before 1994 or the course description needs to be on letterhead, please use the request form; visit SFSU Bulletin to search.
Diploma Request
Instructions and a fee table are available in the form.
Letter of Recommendation Release Form
Pre-Health Professions and Pre-Nursing Post-Bac Certificate Programs students should contact their program office at (415) 338-2410
Transcript Request
If you attended Spring 1985 or earlier, you must use our Transcript Request Form. If the exact dates of attendance are not known, then use the best estimate. Also, use SFSU's ID Lookup to verify if an online record is available.
Verification Notarization Request
The Registrar's Office notarizes this letter; payment must be received so the letter can be produced. Checks or money orders only and they must be made out to SFSU.
Student privacy rights
A centralized resource listing that helps users easily access key information and forms related to student privacy rights and data protection.
Preferred/Chosen name
SFSU's Academic Senate passed a resolution in September 2016 supporting the use of preferred/chosen name. Find related resources for more information.
Preferred name instructions
Preferred/chosen name will show on the Student Center, the Advisor Center, the Faculty Center including Class and Grade rosters, iLearn, Student Health Services and Housing offices. Preferred/chosen name can also be used on the OneCard Gator Pass.
Federal Higher Education Act
Learn more about San Francisco State University using the information compiled below.
Your right to know
Federal regulations require all campuses to provide specified information to prospective and current students, staff and the general public. Listed below are those items that must be available for review per federal regulation.